Supplier Setup and Policies

We are committed to transparent, open, and honest relationships with our suppliers. Please see the below information on how to become a new supplier.

Supplier Setup

New Suppliers are required to provide the following information during the enrollment process. Enrollment must occur within the STPay 360 Portal. Suppliers must be approved prior to enrolling by a manager.

  • Contact Information
  • Selection of Standard Terms
  • W9/W8 Form (US only)
  • Acceptance of Code of Conduct

Supplier Terms

Suppliers may choose from one of the standard terms options below.

  • Virtual Credit Card: Net 30 Days
  • ACH/EFT: 2% Discount, 15 Days or Net 30
  • ACH/EFT: Net 45 Days
  • Check (Cheque): Net 45 Days

eInvoicing Policy

To maximize process efficiency and accuracy for both the Company and our suppliers, all suppliers are required to submit electronic invoices via the STPay 360 Portal. In addition, we expect all inquiries about invoice or payment status to be handled through the Portal. There is no cost to the supplier to register or use this new portal. Please note that mailed or emailed invoices received by the Company after the enrollment deadline of October 30, 2020, may be rejected and/or delay supplier payments. The Company is strongly encouraging suppliers to register on the portal.

Supplier Code of Conduct

We at all times conduct business internally and externally, in an honest, ethical, and transparent manner according to all federal, state, local laws, regulations, rules, and company policy. We will never offer or provide, or solicit or accept, anything of more than de minimis value to those or from those with whom we have a business relationship or seeks to have a business relationship, including but not limited to, school districts, vendors, or any entity outside of the company, except as provided in an oral or written contract negotiated at arms-length between us and such parties.